Schedule

Signal Outreach is mostly on-demand: most drafts are produced only when you click "Draft Outreach Emails" on a signal post. For a firm your firm has flagged hot, it also drafts automatically the moment a qualifying signal lands, without anyone clicking. Either way, a background queue continuously works through whatever drafting has been requested.

What Triggers a Run

A run starts the moment a staff member with outbound-draft permission clicks the button on a signal post in your signals channel. Multiple staff can click the same signal: each click triggers a separate run that lands drafts in that clicker's own Gmail Drafts folder.

For a firm flagged hot, a qualifying signal starts a draft run on its own, on the same pipeline, without waiting for anyone to click. This is the one case where Signal Outreach acts without a person starting it.

How Quickly Drafts Appear

Once a run starts, whether by a click or a hot-firm signal, the queue is picked up within about a minute. Each contact in scope is then handled one by one. Most batches finish in a few minutes; longer batches at firms with many matched contacts can take a little longer because each draft is written individually and reviewed against your compliance rules.

The first drafts often appear in your Gmail Drafts folder before the batch is finished. You can start reading and sending as soon as they show up; you do not need to wait for the whole batch to complete.

What Happens to the Signal Record

Separately from the drafting work, signal information also gets recorded against the firm's record in your CRM as a timeline note. That recording runs on a regular cadence in the background so the CRM stays in sync with the signal feed. It is invisible from the Slack side and does not affect how your drafts are produced; it exists so that a colleague reading the firm's record later sees the same signals you saw.

When Signal Outreach Is Quiet

Outside of a hot-firm signal, Signal Outreach waits. If no one clicks a button, it does not draft, does not sweep the channel on a timer, and does not surface unprompted suggestions. The signal post itself is the surface; the click is the trigger.

If you want drafts for a signal that has already scrolled past, scroll back to the post and click the button. The signal post stays actionable for as long as it lives in your channel history.